Applicants Applying for Employment

Wonersh Surgery is committed to protecting your privacy and handling your personal information fairly and lawfully. This Privacy Notice explains how we collect, use, store and protect the personal information of individuals applying for employment with Wonersh Surgery.

·                     Who We Are

Wonersh Surgery is the data controller for the personal information you provide during the recruitment process.

Contact Details:
Wonersh Surgery
The Street
Wonersh
Surrey GU5 0PE

For questions about this privacy notice or how your personal data is handled, please contact the Practice Manager.

·                     What Information We Collect

As part of the recruitment process, we may collect and process the following information:

·                     Information you provide directly

  • Name, address, telephone number and email address
  • Curriculum Vitae (CV) and application forms
  • Employment history and qualifications
  • Professional registrations and memberships
  • Skills, experience and suitability for the role
  • References provided by former employers or referees
  • Interview notes and assessment results

·                     Special Category Information

Where relevant and permitted by law, we may collect:

  • Information relating to disability or health conditions to make reasonable adjustments during the recruitment process
  • Equal opportunities monitoring information (such as ethnicity, religion, gender identity, sexual orientation or age) where voluntarily provided

·                     Pre-employment Checks

If you are selected for appointment, we may collect:

  • Proof of identity and right to work in the UK
  • Occupational health information
  • Disclosure and Barring Service (DBS) information, where required for the role
  • Professional registration and qualification verification

·                     Why We Use Your Information

We process your personal information to:

  • Assess your suitability for employment
  • Manage the recruitment and selection process
  • Communicate with you regarding your application
  • Arrange interviews and assessments
  • Obtain references
  • Verify qualifications, professional registrations and right to work
  • Carry out pre-employment screening checks
  • Comply with legal and regulatory obligations
  • Defend or establish legal claims where necessary

·                     Legal Basis for Processing

We process applicant information under one or more of the following legal bases:

  • Legitimate interests – to recruit suitable employees and manage the recruitment process.
  • Contract – to take steps at your request prior to entering into an employment contract.
  • Legal obligation – to comply with employment, safeguarding, equality and immigration laws.
  • Employment law obligations – where special category information is required for recruitment purposes.
  • Substantial public interest – where required for safeguarding, professional regulation or statutory checks.

·                     Who We Share Information With

Your information may be shared with:

  • Managers and staff involved in recruitment and selection
  • Professional referees nominated by you
  • Disclosure and Barring Service (DBS), where applicable
  • Occupational health providers
  • Professional registration bodies
  • Government and regulatory authorities where required by law

We will only share information where it is necessary and lawful to do so.

·                     How We Protect Your Information

We take appropriate technical and organisational measures to protect your personal information from unauthorised access, loss, misuse or disclosure. Access is restricted to individuals who have a legitimate business need to process the information.

·                     How Long We Keep Your Information

If your application is unsuccessful, we will normally retain your recruitment records for up to 12 months following the completion of the recruitment process, after which they will be securely destroyed unless a longer retention period is required by law.

If you are successful, relevant information collected during the recruitment process will be transferred to your employee personnel file and retained in accordance with our Staff Privacy Notice and records management policies.

·                     Your Rights

Under UK data protection legislation, you have rights in relation to your personal information, including the right to:

  • Request access to your personal data
  • Request correction of inaccurate information
  • Request erasure of your data in certain circumstances
  • Request restriction of processing
  • Object to processing based on legitimate interests
  • Request transfer of your data where applicable
  • Withdraw consent where processing is based on consent

To exercise any of these rights, please contact the Practice Manager.

·                     Complaints

If you are unhappy with how your personal information has been used, you should contact Wonersh Surgery in the first instance.

You also have the right to complain to the Information Commissioner's Office (ICO):

Information Commissioner's Office
Website: https://www.ico.org.uk
Telephone: 0303 123 1113

·                     Changes to This Privacy Notice

Wonersh Surgery may update this Privacy Notice from time to time to reflect changes in legal requirements or recruitment practices. The latest version will be made available to job applicants upon request.

By submitting an application for employment with Wonersh Surgery, you acknowledge that your personal information will be processed as described in this Privacy Notice.

Date Published: 13th July, 2026
Date Last Updated: 13th July, 2026